The Centre for Sustainable Peace and Democratic Development (SeeD) in Nicosia, is currently receiving applications for the position of Administrative Assistant.
The Administrative Assistant will work closely with the Administration and Finance Officer to provide support to the work of SeeD in the context of finance, accounting, administration, procurement and human resources. The responsibilities include the following:
Finance and Accounting:
• Support the Chief Financial Officer to prepare journal entries to record all income and expenditure in QuickBooks and file supporting documentation on a regular basis. • Assist other SeeD colleagues in preparing expense reports and other financial docs as needed. • Ensure that all expenses are coded to the correct budget line before they are sent to the Chief Financial Officer. • In coordination with the Chief Operating Officer, review status of relevant expenditures and compare with approved budget. • Support the Chief Financial Officer and Chief Operating Officer to produce all required donor financial or narrative reports, by collecting relevant information from the research team. • Contribute to the preparation of project related documents, such as cash transfer requests, milestone payment requests, etc. • Manage a petty cash fund as needed for the office. Project Administration, Procurement and Human Resources:
• Collect quotations and bids for approved purchase requests and ensure all required documentation is in place, with the supervision of the Chief Financial Officer. • Handle payments through deposits at bank accounts in Cyprus and through transfers to bank accounts outside of Cyprus • With support from the Chief Operating Officer, and the supervision of the Chief Financial Officer manage personnel and human resources related tasks • Assist the Chief Operational Officer in facilitating the smooth flowing of routine, administrative work with due care for all applicable rules and regulations. • Ensure proper filing of all financial, administrative, procurement and human resources documents.
• Coordinate the provision of logistical support to the research team, including work group meetings, public facilitations, travel abroad, etc. • Assist the research team by ensuring needed supplies are purchased for conferences, events, etc • Other administrative duties as assigned. The contract for this position will be for consultancy services. The duration of the contract will be from 15th June 2017 to 31st October 2017, subject to renewal. The time-effort of the position will be full-time, with fees of 1,000 EUR per month. The duty station of the Administrative Assistant will be Nicosia, Cyprus.
Essential Qualifications
• Degree in Business, Accounting, Secretariat Studies, Social Sciences, Humanities, or other relevant field. • Minimum 2 years experience with office and finance administration • Excellent writing and communication skills in English and in either Turkish or Greek. • Good knowledge of common software programs (Excel, Word, PowerPoint, Adobe Acrobat etc.). • Strong commitment to peace, sustainable development and the principles of SeeD. • Strong communication, organization and prioritization skills. • Strong sense of attention to detail, responsibility and thoroughness. The following additional qualifications can be considered an advantage
• Trilingual language skills: Greek, Turkish and English. • Experience working with Inter-communal NGOs in Cyprus. • Knowledge of accounting software (QuickBooks preferably). To apply please submit the following to the email address: by Tuesday 06th June 2017, 12 noon at the latest:
1. A cover letter explaining how the qualifications are covered
2. A CV
3. Contact details for two referees.
Short-listed candidates will be invited to an interview. All interviews for short-listed candidates will take place on Monday 12th June 2017, in Nicosia.